Message #265

Date: Mon Nov 16, 1998 19:42:00
Subject: AAS and SWA To Conduct Arizona Historical Markers Project

[AzTeC / SWA SASIG ] :

From: Vicki Erhart erhartd@doitnow.com

Dear Arizona Archaeological Society (AAS) Chapters:

At the recent State Meeting in Tubac, the AAS membership
voted to join with Southwestern Archaeology, Inc. to
complete a project recording all of the historical highway
markers in Arizona and to build a web site where this
information will be available to the public. Naturally,
a project of this scope will require a lot of volunteers.
We are asking all chapters to help support this project.

The project will consist of two phases -- an initial web site
containing the information in the paper files collected thus
far from various state agencies, and, a road trip to field
check the information, record additional markers, and complete
files where information is lacking.

Enclosed you will find a description and timeline for the
project. We ask that you review these at your next board
or chapter meeting to solicit volunteers. If possible,
designating a chapter coordinator will help. These
volunteers need to sign up with the project chair (or
chapter coordinator) and indicate the areas of the state
they will cover. Each volunteer will receive a packet of
blank forms, hard copies of the markers recorded in their
area, a copy of a road map for their area, and a list of
instructions.

We hope that your chapter will get involved in this
project. Please let us know if there are any questions, or
if there is anything we can do to help.

Thank you,

Gary Yancy, AAS State Chair
Vicki Erhart, Project Chair


DESCRIPTION
The Arizona Historical Markers Project! Southwestern
Archaeology (SWA) will team with the Arizona Archaeological
Society (AAS) to record Arizona's historical markers and
present their locations and historical texts via the
World-Wide Web. SWA has gathered from several government
agencies paper files containing historical marker data from
across Arizona. Some of these data are current, and some are
out of date due to the fact that historical markers have
been destroyed, relocated, or revised. In the first phase
of the project, the AAS will organize volunteers to word
process the known archival data. SWA will construct a web
site for Arizona historical markers. The web site will
contain the archival data including historical texts
derived from highway markers, locational maps, and photos.
A Beta site will go up as soon as the electronic data are
available and formatted. In addition to formatting web page
data for the Internet and donating the server space to make
the data available to the public, SWA will expend cash up
to $500 to pay for the incidental costs associated with the
organization and administration of the volunteer effort.
Phase one will be complete by December 31, 1998. During
phase two of the project, the AAS will direct a state-wide
effort to field check existing data and gather new data.
During this grand road trip, AAS volunteers will depart
from hometowns around Arizona to field check markers along
our highways and in our urban areas. New data will be
gathered as we discover recent additions and changes to
our historical markers. This road trip will begin Monday,
January 4, 1999. Volunteers from other organizations, and
the public-at-large, are welcomed to participate in the
volunteer effort. The Arizona Archaeological Society is a
statewide organization comprised of 18 chapters. Its
objectives are to aid in the conservation and protection of
archaeological resources through public education, and to
participate in investigations under the guidance of
professional archaeolgists. The president of AAS is Gary
Yancy. He can be reached at 602/830-6055. Southwestern
Archaeology, Inc. maintains a website devoted to the
archaeology, anthropology and history of the American
Southwest. Its' services include links to related websites
for archaeology and an email list for distribution of news
of interest to its members. The Coordinator for the AAS-SWA
Arizona Historical Markers Project, Vicki Erhart, can be
reached at 2783 W. Ironwood Dr., Chandler AZ 85224; H (602)
821-9523, H Fax (602)963-1747; E-mail: erhartd@doitnow.com.


TIMELINE
Arizona Historical Markers Project

Objective: Record and document all historical roadside
markers and plaques in Arizona and build a web site where
these data are available to the public.

Definition: For the purposes of this project, a historical
marker is a permanent structure marking a location of
historical significance.

Sponsors: Arizona Archaeological Society (AAS), Southwestern
Archaeology, Inc. (SWA)

Phase I - November and December, 1998

Collect paper files from state agencies which record markers
and put them in electronic format.

Build an initial web site with these files.

Announce the project to the press and other interested
parties.

Solicit and register volunteers through AAS chapters and
SWA mail list.

Mail road trip packets to all registered volunteers for
Phase II. Packet will consist of the following: Blank forms
for recording data, Hard copies of files for markers already
recorded in that area, Map of the area, Instruction sheet.

Phase I to be completed by December 31, 1998.

Phase II (The Road Trip) - January, February and March, 1999

Phase II will begin with road trips starting Monday, January 4.

Field check the existing data and add to it as necessary
using the forms provided.

Record all markers in your area that do not have paper files.

Mark routes on maps provided.

Project chair and volunteers will record information and
keep a master map.

Update AAS membership at state meeting in Lake Havasu City
on January 23.

Phase II to be completed by March 31, 1999.

Historical Markers data will go on-line at www.swanet.org.

Web pages will appear incrementally, as electronic data become
available.

Members of the general public are encouraged to participate by
contributing local data. Contact Vicki Erhart for details.