Message #265 Date: Mon Nov 16, 1998 19:42:00 Subject: AAS and SWA To Conduct Arizona Historical Markers Project [AzTeC / SWA SASIG ] : From: Vicki Erhart email@example.com Dear Arizona Archaeological Society (AAS) Chapters: At the recent State Meeting in Tubac, the AAS membership voted to join with Southwestern Archaeology, Inc. to complete a project recording all of the historical highway markers in Arizona and to build a web site where this information will be available to the public. Naturally, a project of this scope will require a lot of volunteers. We are asking all chapters to help support this project. The project will consist of two phases -- an initial web site containing the information in the paper files collected thus far from various state agencies, and, a road trip to field check the information, record additional markers, and complete files where information is lacking. Enclosed you will find a description and timeline for the project. We ask that you review these at your next board or chapter meeting to solicit volunteers. If possible, designating a chapter coordinator will help. These volunteers need to sign up with the project chair (or chapter coordinator) and indicate the areas of the state they will cover. Each volunteer will receive a packet of blank forms, hard copies of the markers recorded in their area, a copy of a road map for their area, and a list of instructions. We hope that your chapter will get involved in this project. Please let us know if there are any questions, or if there is anything we can do to help. Thank you, Gary Yancy, AAS State Chair Vicki Erhart, Project Chair DESCRIPTION The Arizona Historical Markers Project! Southwestern Archaeology (SWA) will team with the Arizona Archaeological Society (AAS) to record Arizona's historical markers and present their locations and historical texts via the World-Wide Web. SWA has gathered from several government agencies paper files containing historical marker data from across Arizona. Some of these data are current, and some are out of date due to the fact that historical markers have been destroyed, relocated, or revised. In the first phase of the project, the AAS will organize volunteers to word process the known archival data. SWA will construct a web site for Arizona historical markers. The web site will contain the archival data including historical texts derived from highway markers, locational maps, and photos. A Beta site will go up as soon as the electronic data are available and formatted. In addition to formatting web page data for the Internet and donating the server space to make the data available to the public, SWA will expend cash up to $500 to pay for the incidental costs associated with the organization and administration of the volunteer effort. Phase one will be complete by December 31, 1998. During phase two of the project, the AAS will direct a state-wide effort to field check existing data and gather new data. During this grand road trip, AAS volunteers will depart from hometowns around Arizona to field check markers along our highways and in our urban areas. New data will be gathered as we discover recent additions and changes to our historical markers. This road trip will begin Monday, January 4, 1999. Volunteers from other organizations, and the public-at-large, are welcomed to participate in the volunteer effort. The Arizona Archaeological Society is a statewide organization comprised of 18 chapters. Its objectives are to aid in the conservation and protection of archaeological resources through public education, and to participate in investigations under the guidance of professional archaeolgists. The president of AAS is Gary Yancy. He can be reached at 602/830-6055. Southwestern Archaeology, Inc. maintains a website devoted to the archaeology, anthropology and history of the American Southwest. Its' services include links to related websites for archaeology and an email list for distribution of news of interest to its members. The Coordinator for the AAS-SWA Arizona Historical Markers Project, Vicki Erhart, can be reached at 2783 W. Ironwood Dr., Chandler AZ 85224; H (602) 821-9523, H Fax (602)963-1747; E-mail: firstname.lastname@example.org. TIMELINE Arizona Historical Markers Project Objective: Record and document all historical roadside markers and plaques in Arizona and build a web site where these data are available to the public. Definition: For the purposes of this project, a historical marker is a permanent structure marking a location of historical significance. Sponsors: Arizona Archaeological Society (AAS), Southwestern Archaeology, Inc. (SWA) Phase I - November and December, 1998 Collect paper files from state agencies which record markers and put them in electronic format. Build an initial web site with these files. Announce the project to the press and other interested parties. Solicit and register volunteers through AAS chapters and SWA mail list. Mail road trip packets to all registered volunteers for Phase II. Packet will consist of the following: Blank forms for recording data, Hard copies of files for markers already recorded in that area, Map of the area, Instruction sheet. Phase I to be completed by December 31, 1998. Phase II (The Road Trip) - January, February and March, 1999 Phase II will begin with road trips starting Monday, January 4. Field check the existing data and add to it as necessary using the forms provided. Record all markers in your area that do not have paper files. Mark routes on maps provided. Project chair and volunteers will record information and keep a master map. Update AAS membership at state meeting in Lake Havasu City on January 23. Phase II to be completed by March 31, 1999. Historical Markers data will go on-line at www.swanet.org. Web pages will appear incrementally, as electronic data become available. Members of the general public are encouraged to participate by contributing local data. Contact Vicki Erhart for details.