Message #296:
From: AzTeC SW Archaeology SIG
To:   "'Matthias Giessler'" 
Subject: Pecos Conference 1997 Final Update
Date: Mon, 04 Aug 1997 19:09:39 -0700


See Pecos 97 Conference

From: Alan Shalette 

[Please excuse multiple postings.]
[Please distribute freely.]

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1. ATTENDANCE and PROGRAM
2. BIDS FOR THE 1999, 2000, and 2001 CONFERENCES
3. EARLY ARRIVALS on THURSDAY AUGUST 14
4. REGISTRATION and MEMENTOS
5. GUIDED TOURS on SUNDAY
6. VENDORS
7. LODGING
8. CAUTIONARY NOTES
9. LAST-MINUTE QUESTIONS
==============================================

1. ATTENDANCE and PROGRAM
Pre-registrations have reached about 500 and we expect walkups will bring
the total to 600 or more!

The regular program sessions on Friday and Saturday are completely filled
for presentations of papers. To accomodate overflow requests, a concurrent
schedule has been set up for Friday afternoon under a separate tent (we
will be using two large tends - 40x80 ft. and 40x100 ft.). Even the
concurrent session will soon be filled, however.
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2. BIDS FOR THE 1999, 2000, & 2001 CONFERENCES
To ensure continuity and to facilitate planning for all concerned, we plan
to solicit bids for the 1999, 2000, and 2001 Pecos Conferences during the
business meeting on Saturday. (The 1998 conference will be at Pecos, and
the conference will return to Flagstaff in 2002.)

Members of the 1997 team will be available to discuss various aspects of
running this year's conference. We are also planning to prepare a document
summarizing key aspects of how the conference was arranged - publicity,
program, registration, logistics, mementos, financials, etc.

We hope those who are equipped to run a conference will seriously consider
making a bid.
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3. EARLY ARRIVALS on THURSDAY AUGUST 14
Recall that, without car tags which will be distributed with 
registration packages beginning at 6:00 pm on Thursday at the Chaco visitor
center, you may be liable for an $8.00 car fee if you tour the Chaco
Culture NHP (the conference site is just below the south boundary of the
park).

If you arrive early, go to the conference area to establish your camping
site with the guidance of park rangers. Then consider either walking or
carpooling to the Visitor Center for registration and the reception party -
it's a 2-mile walk. This will help reduce congestion, confusion, and dust
in the park.
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4. REGISTRATION and MEMENTOS
Walkup registrations and dinner orders (only) will be taken at the Visitor
Center on Thursday. Registration will move to the conference area on Friday
and Saturday.

Pre-ordered mementos (T-shirts, mugs, caps, and pendants) will be
distributed with registration packages beginning on Thursday, and
continuing on Friday and Saturday.

New orders will be taken for these items beginning on Friday morning on a
first-come, first-served basis. A number of T-shirts, etc. in various sizes
and colors will be available for walkup orders. If our supply is exhausted,
we will ONLY produce additional pendants for later delivery by mail.
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5. GUIDED TOURS on SUNDAY
All guided field trips on Sunday are over-subscribed. Rosters for the trips
will be available for those who have pre-registered to determine their
status - i.e., either assigned, or alternate or standby.

If any who have been assigned space on a trip need to cancel, alternates
will be given first choice for assignments.

NOTE for those who have indicated the trip to Kin Klizhin/Kin Bineola/Kin
Ya'a sites at Crownpoint and greathouses in the Crownpoint region. 

This trip will be divided into several groups. ALL those who indicated this
trip as their first choice, MUST RE-REGISTER by noon on Saturday.

6. VENDORS
At least one food vendor will be available for breakfasts and lunches on
Friday and Saturday. 

Crafts and book vendors will also participate.
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7. LODGING
If you desire lodging and haven't made reservations, try the Best Western
Inn & Suites in Farmington (505) 327-5221, or Grants (505) 287-7901. We've
been advised they should have rooms available at $54.95 for a double. Tell
them you'll be attending the conference.
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8. CAUTIONARY NOTES
This year's monsoon has been particularly vigorous here in New Mexico -
with showers late every afternoon and evening for the past several weeks.
The monsoon may subside by the time of the conference, but be prepared for
some wet weather.

Seasoned campers advise that tarps should be placed both under and above
tents to help keep dry. Morning and evening temperatures are turning cool
and so layered clothing is also advised. And, don't forget your sun
blockers, hats, and long-sleeved/long-legged clothing.

Seasoned conference-goers also advise that you consider bringing your own
folding, webbed (lawn/beach) chairs or seat cushions. Regular conference
seating can be pretty hard to endure for long periods of time.

Before you turn off any main access road you may take to get to the
conference area, check your food, fuel, and other supplies. It's a long
drive into the conference center, with practically no services available
within the 1 to 1.5 hour drive before you arrive (double that if you have
to backtrack). Water should be in good supply at the conference area, however.

Please be careful out there. We hope this will be a conference you'll long
remember - for the right reasons.
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9. LAST-MINUTE QUESTIONS
Prior to Thursday August 14, if you have urgent, last-minute 
questions, contact:

Alan Shalette
(505) 291-9653
AlShal@aol.com>

Thereafter, contact the Chaco visitor center at:
(505) 786-7014.
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See you there!

Sincerely,

Tom Windes
Chair, Pecos Conference 1997